Job Title: Administrative Assistant

Position Details:

• 100% onsite at 1400 Fountaingrove Pkwy; Santa Rosa, CA 95403 - Remote work is NOT an option.
• Work Schedule: 20-30 hours/week. Typically, afternoons (12 pm - 5 pm) with some flexibility.
• Approximately 6-months contract.

Duties and corresponding skills are varied and include:

• Support for the HFTC Engineering Director & HFTC Operations Director & their staff.
• Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications. 
• Generate purchase orders, prepare correspondence.
• Track department finances and reconcile differences between expected and actual spending.
• Create presentation material (e.g. slides) based on draft content provided.
• Perform confidential administrative duties using knowledge of organization policies and 
  practices.
• Own and administratively drive the system of calendaring reviews, staff meetings, 1/1’s and 
  processes: track & communicate deadlines & due dates.
• Schedule and arrange appointments, meetings and travel itineraries.
• Own internal & external meeting logistics: attend internal meetings, take meeting notes when 
  appropriate, denote action items and communicate appropriately.
• Anticipate and plan calendar events & projects. Coordinate with other executives, assistants 
  & suppliers.
• Process expense reports.

Essential capabilities include:

• High School Diploma is required.
• The ability to communicate with clarity and purpose, verbally and in writing
• A strong sense of ownership, initiative, and drive for excellence in areas of responsibility
• The capacity for abstract thinking for (non-technical) data collection, organization, analysis 
  and understanding
• The highest integrity and verbal discipline to manage sensitive information
• A resourceful and creative approach to anticipating needs and solving problems
• A constructively assertive interpersonal style that gets things done while maintaining a 
  cohesive, team-based and fun working environment.
• Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of 
  results.

Pay Transparency:

• This is the pay range that Magnit reasonably expects to pay someone for this position is $22.01/hour - $29.35/hour W-2.
• Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).