Job Title: Administrative Assistant

Position Details:

• Keysight Location: 800 Klein Road, Suite 100; Plano, TX 75074.
• Hybrid: Monday & Friday - Work from Home; Tuesday, Wednesday & Thursday - work onsite.
• Work Schedule: Monday-Friday, 9 AM – 6 PM (CST) – 40 hours/week with no expected overtime.
• Contract Duration: 6-months contract with potential to extend/or convert full-time employment.
• Interview Process: 1st round interview: MS Teams Video Conference & 2nd round interview: Onsite panel.
• Target Start Date: August 17, 2026.

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide executive-level administrative support in a fast-paced corporate environment. This role is ideal for someone who excels at managing multiple priorities, communicating effectively across teams, and ensuring day-to-day operations run smoothly.

If you thrive in a collaborative environment and enjoy supporting leadership while coordinating key business activities, we'd love to hear from you.

Key Responsibilities:

• Manage executive signature approval workflows, ensuring timely routing and completion of documents.
• Coordinate purchase order approvals and other financial approval processes while maintaining accuracy and following up with stakeholders as needed.
• Support leadership and operations meetings by scheduling sessions, preparing meeting materials, documenting meeting minutes, tracking action items, and following up to ensure timely completion.
• Coordinate domestic and international business travel, including itineraries, reservations, logistics, and travel support.
• Manage executive calendars by scheduling meetings, prioritizing requests, resolving scheduling conflicts, and coordinating across multiple time zones.
• Provide general administrative support, including organizing documents, maintaining records, and assisting with special projects.
• Build and maintain strong working relationships with cross-functional teams to facilitate communication and support efficient business operations.
• This role will interface with Finance and Human Resources. Also, will be supporting 3 Executives.

Qualifications:

• High school diploma or equivalent required.
• Previous experience providing administrative support to senior leaders or executives in a corporate environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Expense reporting.
• Experience with CRM tools, web applications.
• Complex Calendaring (Domestic & International Travel) experience.
• Experience coordinating meetings, travel arrangements, and business approval processes.
• Excellent organizational, multitasking, and time management skills.
• Experience working with contract approvals and getting signatures.
• SOW’s coordination for approvals.
• Experience attending staff meetings and capturing notes.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Self-motivated, resourceful, and able to work independently with minimal supervision.

Pay Transparency:

• This is the pay range that Magnit reasonably expects to pay someone for this position is $30.00/hour - $30.00/hour W-2.
• Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).